Teams & Partners: Sync Multiple Subaccount Calendars to Your Personal Calendar

Add the campaign information from your subaccounts' Constant Contact calendars to your personal calendar in order to track their activity in one place

Use our Calendar Sync feature within each of your subaccounts/workspaces to keep track of scheduled content across all your managed accounts/workspaces. Overlay multiple marketing schedules onto a single external calendar, like Google, Outlook, or Apple Calendar, to provide a "bird's-eye view" of all your subaccount/workspace activity. This saves you time by eliminating the need to log into each individual account/workspace to check dates. Additionally, it allows you to see campaign launch dates for all subaccounts/workspaces in one place, ensure you aren't scheduling major launches for multiple clients/workspaces on the same day, and track deadlines using your mobile device or desktop calendar app.

Sync subaccount/workspace calendars to your personal calendar

• Step 1: Retrieve the Calendar Link from a subaccount/workspace
• Step 2: Add the links to your personal calendar
• Step 3: Organize your view

Frequently asked questions

Sync subaccount/workspace calendars to your personal calendar

To start, you need to collect the unique calendar feed URL for each subaccount/workspace you want to track. Once you have gathered the links from your various subaccounts/workspaces, you can add them to your preferred calendar application. Once the calendars are added, you can color-code them and toggle them on or off as needed.

Step 1: Retrieve the calendar link from a subaccount/workspace

For Partners:

1. From the "My Organization" section of the left-hand menu, click Accounts > My accounts.
2. Find the subaccount you want to sync and click the Login button to access the subaccount dashboard. Skip to step 3 below.
   
   
   
   

For Teams accounts:

1.  Select the Workspace navigator at the top-left.
2. Within the dropdown, click on the workspace you want to sync.
   
   
   
   
3. Within the subaccount/workspace, click the Campaigns tab.
4. Click the Calendar view tab.
5. Click Settings.
   
   
   
   
6. In the pop-up window, click the toggle to enable calendar sharing.
7. Click Copy.
   Tip: Paste this link into a temporary document or spreadsheet and label it with the subaccount/workspace name. You will need these links in the next section.
8. Click Close.
   
   
   
   

Once you have the link:

• Partners - log out of the subaccount and return to your Partner account to repeat the process for any other accounts you wish to sync.
• Teams - use the Workspace navigator to repeat the process for any other workspaces you wish to sync.

Step 2: Add the links to your personal calendar

Note: Each account/workspace must be added as a "New Calendar" or "Calendar Subscription" so they remain distinct.

For Google Calendar:

1. Within Google Calendar, on the left sidebar, click the + icon to the right of "Other calendars".
2. Select From URL.
3. Paste the link you copied from the subaccount.
4. Click Add calendar.
5. (Optional) Find the new calendar under "Other calendars," click the three dots, and rename it to the subaccount/workspace name.

For Outlook (Web):

1. With Outlook Calendar, click Add calendar and select Subscribe from web.
2. Paste the subaccount/workspace URL.
3. Give the calendar a name (e.g., "Client A - CTCT") and click Import.

Step 3: Organize your view

Once the calendars are added to your personal calendar, you can do the following to organize them:

• Color Coding - Assign a different color to each subaccount/workspace to easily distinguish who is sending which campaign.
• Toggle Visibility - If your view becomes too cluttered, uncheck the box next to specific subaccount/workspace calendar to temporarily hide them.

Frequently Asked Questions

Does the calendar update automatically?
Yes. When you schedule, reschedule, or unschedule a campaign within a subaccount/workspace, the change will reflect on your personal calendar. Note that some calendar providers (like Google) may take up to 24 hours to refresh the data.

Is this a "read-only" sync?
Yes. You can view your campaigns on your personal calendar, but any changes to dates or content must be made directly within the specific Constant Contact subaccount/workspace.

Can I share these links with others?
Yes. If you have a team member who manages specific subaccounts/workspaces, you can provide them with the unique URL so they can also sync that subaccount/workspace calendar to their personal calendar.

Questions?