Create a virtual event

Host an online event by including the access link for a web conferencing tool within your event

Our events tool isn't just for physical events! If you're using web conferencing tools, such as Google Meet, GoTo Meeting, MS Teams, Webex, or Zoom, etc., you can input the URL for your meeting into your event to host an online event.

1. In the Event basics section, expand the Location section and select "Virtual" from the Type options.
2. Paste the access link for your web conferencing platform into the Event URL field.
3. (Optional) In the Additional information section, give some information about when you share the event access information, such as the meeting ID and password.
   Design tip: Edit your registration confirmation message to include the meeting ID and password so that it automatically sends when someone successfully completes their registration. Alternatively, you can send a follow-up email to your event registrants to include the information.
   
   
   
   
4. In the Tickets, add-ons, & codes section, you can set the price for attendance and cap the number of attendees when you create a ticket.
   
   
   
   
5. In the Form setup section, you can select the information you need to collect from your registrants.
   Design tip: When you allow registrants to opt into your marketing communications from your registration form, you choose a list to add them to. Consider setting up a welcome path to automatically trigger when the new contacts are added to the list. You can even set up automatic tagging within the automation path builder so that you can easily segment your contacts based on the tag later.
   
   
   
   
6. In the Payments section,
7. When you're ready, click the Activate event button in the upper right-hand corner. Activating the event doesn't automatically share the event information, but it gives you access to the tools you need to start promoting your event.
   
   
   
   

As you promote your event and registrations start coming in, you can track your progress by viewing your reporting, and manage your registrations to ensure things run smoothly on the day your event takes place.

Design tip: Don't forget to send a follow-up email after the event is over to say "thank you" to your event participants! It's a great place to include additional information you want to share, like answers to questions and next steps.

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