Insert a thumbnail image of a table into an email

Turn an image of a table into a clickable link that opens the full table in a PDF, Excel file, PowerPoint slide, or Word document

Did you know? When creating your email, you can insert the Data Table block to create a simple table.

If you have a large or complex table, adding a thumbnail image of it will keep your email from looking cluttered or unbalanced. The image can be turned into a clickable link that points to a document version of the table stored in your Library, or that points to the full table hosted on your website.

To begin, save a full-size version of your table as a PDF, Excel spreadsheet, PowerPoint slide, or Word document. Then, take a screenshot of your table and save it as a JPG, PNG, or GIF.

Save time: The most efficient way to upload your table is as a PDF. When you import the PDF, an image of the first page is generated at the same time, so you don't have to take a separate screenshot to upload to your Library.

1. Upload the table file and thumbnail image into your Library.
   
   
    
2. Within your email draft, insert the image of your table.
   
   
    
3. Click on the table image, then click the link icon and select Document. Alternatively, you can select Web Page to insert the URL for the webpage where your document is hosted.
   
   
    
4. Select the file with your table.
5. Click Insert.
   
   
    
6. (Optional) Place your cursor over the table image, then use the drag handle to resize it.
   
   
    

Once you've finished updating your content, make sure to preview your email and send a test version for proofreading before sending it to your contacts.

If you're reusing your email for a new mailing, replacing the table thumbnail is done the same way you'd replace any other image in your email template.

Questions?