Link a shared Google Document or Sheet in an email to share with multiple editors

Collect bake sale sign-ups, chaperone information, or volunteer hours, or make collective edits to a document by sharing a link to a Google document in an email

When you create a Google Doc or Sheet, multiple people can edit it at the same time—all they need is the URL for the document. This makes it handy for when you're trying to make collective edits to a document as a group, when you can't get together in person. Just add the document link to your email and send it to the group of contacts who need to fill in information or make edits:

• Copy and share the Google URL
• Add the Google URL to an email

The general process is the same for any web-based document creation tools that allow for shareable links, like DropBox, Microsoft 365, Quip, Zoho, etc.

Did you know? Google Forms aren't embeddable in Constant Contact emails, but you can add a Poll block  to your email or use our Survey Pages instead!

Copy and share the Google URL

1. Create a document or spreadsheet in Google and click Share.
   
   
    
2. Select the "Anyone with the link" option.
3. Select "Editor."
4. Click Copy link.
5. Click Done.
   
   
    

For more information about using Google Documents and Google Sheets, please see Google's support.

Add the Google URL to an email

1. If there isn't already one, drag a Button block into your email. Use the pink guideline to help you find the right place.
   
   
    
2. Click on the button to open the toolbar and click Link > Web Page.
   
   
    
3. Update the button text.
4. Paste the URL for the Google Doc or Sheet into the Link URL field.
5. Click Insert.
   
   
    
6. (Optional) Use the toolbar to format your button.
   
   
    

When your contacts click the link, the Google Doc or Sheet opens and they can make edits or fill in the content you're asking for. Make sure you give all the details in your email content so your contacts know exactly what you expect them to do, and when you need them to do it!

Design tip: If you want to make a document appear as if it's embedded in your email, instead of adding a button, add a screenshot of the document. The process for adding the URL is the same!

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