Insert a thumbnail image of a table into an email

Turn an image of a table into a clickable link that opens the full table in a PDF, Excel file, PowerPoint slide, or Word document

Did you know? If you’re using the Cross Device email editor, you can insert the Data Table block to create a simple table in your email.

If you have a large or complicated table, adding a thumbnail image of the table will keep your email from looking cluttered or unbalanced. The image can be turned into a clickable link that points to a document version of the table stored in your Library, or that points to the full table hosted on your website.

To begin, save a full-size version of your table as a PDF, Excel spreadsheet, PowerPoint slide, or Word document. Then take a screenshot of your table and save it as a JPG, PNG, or GIF.

Save time: The most efficient way to upload your table is as a PDF. When you import the PDF, you have the option to create an image at the same time, which saves you the steps of having to take a separate screenshot to upload into your Library.

1. Upload the table file and thumbnail image into your Library.
   
   
    
2. Within your email draft, insert the image of your table.
   
   
    
3. Click on the table image, then click the link icon and select Document. Alternatively, you can select Web Page to insert the URL for the webpage where your document is hosted.
   
   
    
4. Select the file with your table.
5. Click Insert.
   
   
    
6. (Optional) Place your cursor over the table image and use the drag handle to resize the image.
   
   
    

Once you've finished updating your content, make sure to preview your email and send a test version for proofreading before you send it to your contacts.

If you're reusing your email for a new mailing, replacing the table thumbnail is done the same way you'd replace any other image in your email template.

Questions?